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POW GENERAL MEETING 30 JUNE 2010 MINUTES

July 10th, 2010 | Author:

Location: Maidstone Community Centre, 21 Yardley St, Maidstone.

6:00 p.m. – 6:30 p.m. Socialise
6:30 p.m. – 6:35 p.m. Present:

Phillip, Nyree, Anne, De Chantal, Richard, Scott, Katerina.

Apologies: Melanie, Deb,
6:35 p.m. – 6.45p.m. PcM related update – Need to coordinate pie submission.

ACTION: Richard will email De, who will submit
6:45-6:55 Annual report – due end July.

ACTION: Scott will chase up Mel to see what we need to do
7:05 p.m. – 7.10p.m. AGM

  • good opportunity for celebration – we are one yr old
  • but have to get key jobs done – electing committee members
  • discussion digressed to how and why enthusiasm  has waned and we are not getting lots of people to meetings anymore
  • perhaps we should go back to meetings at peoples houses
  • perhaps we should meet later in evening or on weekends
  • next general meeting is 25th August We will make it 6:30 for socializing and 7pm start meeting. Venue – De Chantal’s 28 Fontein St West Footscray
  • ACTION: everybody promote in networks
  • bring plate and bottle to share.
7:10 p.m. – 7:15p.m. Maidstone Hall update

  • KG met with Glen Lawless from Anecto who was very excited and gave in principle agreement for auspiscing
  • Council was briefed on report yesterday. Will decide on Tuesday
  • Please write positive emails to council supporting community program
  • Please attend meeting on Tuesday and get others to go
  • ACTION: Katerina email about council meeting and put on digest
  • Potential for AMES to get involved – they have hostel for migrants from Christmas Island across road
  • Someone is interested in setting up a community bike workshop
  • Building needs work, but we could start working on grounds and outside toilet
  • Urban honey co is interested
  • Vicrelief food bank is interested
7:15 p.m. – 7:20p.m. Website hosting

  • is there a green option?
  • ACTION: Deb to research alternative and email core group top 3 options.
  • If this is too much work, Deb should email group and someone else will do it.
7:20 p.m. – 7.25p.m. Ann take over admin of website

  • Ann does not have skills at this stage, but is willing to assist and learn
7:25 p.m.- 7:45p.m. Updates:

  • Workshops – next is pasta making Sunday 25th july. Worth advertising through community centres and council. Espalier is 24th july at mel’s  place. Mel  to confirm details for pasta making. May need to add workshop if we get rootstock from Council. Werribee is having grafting workshop on 17th july. Pow will put on website
  • Playgroup – going well. De has more time to put in. Had general meeting and everyone signed themselves up for activities. A number of people taking ownership of group. Going to have playblitzes to attract others. De Chantal to ask members what day/time would suit for meetings.
  • Blitzes – this Saturday a blitz on how to do a blitz at Leah Avene’s house.. Check address is correct on website. Angela Cassela’s blitz August 29th.  Scott has daughter’s piano concert. Try to change to 22nd. Scott call Angela. Angela Chiew Ashley is in waiting. Scott to talk to her about Blitz in October.
  • werribee park heritage orchard – almost incorporated. Grafting day booked. Need to collect scion wood during week prior to that. will need help. Kat Post on POW website. Pam Morgan and Graeme George are collecting Pear Scion
7:45 p.m. – 8:00p.m. Other

  • political policy – phillip wonders what our policy is on supporting political parties. A Greens meeting was advertised on our website – about planning. Scott suggested disclaimer on website that we do not have political affiliation but we post things about our community for information
  • social gatherings – not discussed
  • inner north update – not discussed
  • friends of stony creek planting day this Sunday 4th July 1-3pm Enter of Hyde St opposite Mobil tanks under west gate bridge. Kat to post on website
  • good website is cityfarmer (Canadian)
8:00 p.m. Close meeting
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POW ORDINARY MEETING MINUTES 28 APRIL 2010

May 5th, 2010 | Author:

POW ordinary meeting
28th April 2010
6:00 p.m. – 8 p.m.

Location: Maidstone Community Centre, 21 Yardley St, Maidstone.

6:00 p.m. – 6:30 p.m. Socialise
6:30 p.m. – 6:35 p.m. Introduction,
• Apologies – Nyree, Delia, Deb, Mel
• Present – Ann, Angela, Kat, Scott, De Chantal, Phillip,
6:35 p.m. – 6.45p.m. PcM related update
– next meeting? Who will go? Meeting & PIE submission roster?
Action from last meeting – Met to email PcM re dates of upcoming meetings and for PIE submissions?
• PcM didn’t give sufficient notice. We will try to attend, but really need more notice. Would like a number of dates in advance, so we can set up a roster.
• PIE submissions – closing date for submissions is in the previous edition
• Anything that is written for other purposes, should be sent to nyree to see if it could also go to PIE
• We will put together a quarterly roster for submissions. The person submittion is responsible for establishing relevant deadline.
• ACTION: Email PcM re need for meeting dates in advance. Write up meeting and submission roster (Kat to discuss with Mel)
6:45-7:50 Convenor update. Role of convenor was to be discussed at exec meeting and role reallocated?
• At exec meeting, Convenor role was split between deb, mel and scott – deb check email, mel is doing admin and organizations side and membership. Scott PR, HR, complaints, questions. If there’s an admin question, contact Mel. If there’s a permaculture question, ask Scott.
• ACTION: kat clarify with mel who is doing membership
6:50 p.m. – 7:05p.m. Exec meeting summary and adoption of anything needing adoption
• Exec meeting was on 21st
• Basically, it was decided to cut key events by half – meeting, blitz and workshop every second month instead of monthly. Dates are in minutes from Exect meeting.
• Mailing list – see minutes from meeting. Kat also raised that it might be best if one person was responsible for uploading info on website, so that the digest always followed same structure and format. De Chantal is happy to do this
• De asked for more photos on website
• Generally agreed we need more info about POW and what we do as discussed at exec meeting
• Perhaps a website task force to discuss with deb when she has more time
• Conscious that we don’t want to load up Deb with too much work. Ann is keen to learn more about web design and would be happy to assist.
• Blitzes – see minutes of exec. We are booked out for rest of year.

7:00 p.m. – 7.05p.m. Maidstone update – social event
• success – saved site, but not for our market garden. Sarah Carter was very impressed by POW. Maidstone community was really happy and wants to have a social event with POW.
• Social event can be at Maidstone. We can bring alcohol, but not provide it.
• ACTION: Kat send Scott tentative dates to make a booking.

7:05 p.m. – 7:10p.m. Permaplaygroup update
• Both are firing on all cylinders. Both models appear to be working.
• Hobsons Bay? – De has contacted them, but not heard back.
• ACTION:; De to follow up with H Bay
• There is now something on POW website about playgroups
• De is in process of getting permission to put photos up and Delia is writing a package to put up on site.
• Process to seed a group is to contact De then come along to each group to see how it works. Then de can give them what they need to do set up themselves.
• Would be good to put an ad on the permablitz site and give something to PIE – De to follow this up.
7:10 p.m. – 7:15p.m. Blitzes update
* angela wanted to know when we will find out about LMW blitz – will be on website
7:15 p.m. – 7.20p.m. Workshops update
• Actions from last month – Mel to contact joel meadows to see if he will do course on permaculture architecture – too busy.
• Mexican cooking workshop? Not discussed
• We have workshops for rest of year listed in exec meetings.
• Angela suggested doing her workshop for her blitz prior to the blitz. Will discuss when organizing the blitz
• Kat chase sourdough person. Scott happy to show how to make a batch of beer, but is using a kit.
• Architecture one would be good for next year.
• When we get enough bottles, we’ll do an informal session at Kat and Joel’s. Joel email Scott to discuss.
7:20 p.m.-7:25 p.m. Project proposal application update – Candice
• what’s next
• project officer?
• Candice not present. Deferred until later
7:25 p.m. – 7:30p.m. Membership Drive & Freebies offered
• Action from previous meeting: list or what we offer and how to track new members – Kat to follow up with Mel
• Have all new members received their freebies so far? – Kat check with mel
7:30 p.m. – 7:35p.m. Werribee Mansion Heritage Orchard update– Richard/Scott
• Scott met with Werribbee mantion yesterday
• Chris pattern and harry van morse from werribee eco centre have done a great job sorting out paper work
• Had a meeting with parks Victoria. They will fence of area with rabbit proof fence.
• Governance issues are being sorted out
• Will order 300 root stock when Richard gets back, which parks Victoria will pay for.
• Still working out water – probably 20,000 litre tanks and reclaimed water from sewage system diluted with rain water
• No shed on site.
• June or july official opening. Grafting workshop july 17th. All trees off site will be registered on a database. Idea is to preserve varieties by getting them out there cheaply.
• Tentative date for public meeting to announce it. – 27th may at pavilion at mansion.
• Entrance to mansion gardens is now free.
7:35-8:00 Other
• Social gathering? – Candice at lentil as anything. Confirm email date. Beer session – joel to email scott re date. Maidstone – kat to email scott re dates., solstice at LMW with de’s quartet. Saturday 19th June. Fire sculpture by angela. Combine with working bee? Kat to talk to srebrenka.
• Olives? – missed the boat.
• LMW committee – Kat and Nyree have been nominated for LMW committee. Have requested and been given permission to be POW reps.
• Update on inner north permaculture group? Ideas on how we link in other than just as a branch of PcM? – at this stage just keep in touch. Mel is in touch with Kate already and De has volunteered to be official liaison. Invite to social events etc. Should have official contact person with responsibility to distribute info.
• ACTION: check with Mel current situation and arrange for De to be contact
8:00 p.m. Close meeting

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POW Meeting 31st March 2010 – Minutes

April 7th, 2010 | Author:

POW ordinary meeting

31st March 2010

6:00 p.m. – 8 p.m.

Location: Maidstone Community Centre, 21 Yardley St, Maidstone.

Introduction, Apologies and Welcome:

  • Present – Kate, Ann, Richard, De Chantel, Scott & Melanie
  • Apologies – Nyree, Deb, Katerina, Deila, Chris
PcM related update (report back from PcM meeting – Richard’s email)

  • Next planning meeting to be held on the 1/4/2010
  • ACTION: We will not be attending this meeting due to short notice.
  • ACTION: Melanie to email PcM to request dates of upcoming meeting so we can be present with time to plan who will attend.
Convenor Update

  • ACTION: Move to next Excec meeting agenda as role needs to be defined and who is taking care of this role?
Action Items from Exec Meeting:

  • MC newsletter article (nyree) – written, published and they’d like more. Nyree is also to write something for next PIE, but doesn’t know when it is due
  • ACTION: Melanie to contact PcM re updates – when next PIE submission
Project proposal application update – Candice

  • Candice not present. Project proposal deferred to next meeting. Allocate time to really discuss process.
  • ACTION: put on website that we need a project officer
Garage Sale was a HUGE success. Over $500 dollars raised to support POW. WELL DONE EVERYONE!!!!
Membership Drive & Freebies offered to new members

  • Melanie has purchased some seed envelopes and organized a stamp with POW on it to put on envelopes. Deb has said she would like to donate seeds to give away. Scott suggested the freebies be available to be collected when new members come to a meeting.
  • ACTION: Melanie: A list needs to be defined of what freebies on offer and a how to track new members.
Maidstone update 

  • Moved to next meeting as Katerina not present.
Permaplaygroup update

  • Two very different groups have developed from the permaculture playgroup. Braybrook more structured while Maidstone fluid.
  • Candice has mentioned St Albans would like to create a new playgroup.
  • Both Braybrook and Maidstone gardens conditions have a
  • greatly improved, best they have ever been said Scott.
  • Grace from the council has donated pots for the playgroup so each child can have their own.
  • Kate will put the idea forward to the Hobsons Bay Council.
Werribbe Mansion Update

  • Scott & Richard have been very busy.
  • At last PcM meeting Richard was approached to see if POW was interested in looking after an orchard at Werribee Mansion.
  • History of Site: was started by the Nun’s in the 1870’s.
  • POW requirements are nil, only to support.
  • Scott & Richard to keep us updated on the workshops and planting days.
  • Plan is to have another “petty’s” in the west.
Blitzes

  • Next Blitz on May 2nd. Action: Deb, Scott & Mel to design.
  • Nyree not present so moved to next meeting.
Workshops

  • Next workshop Seedsaving to be held at Braybrook Community Garden on the 24th April at 10am.
  • Mexican Cooking workshop was requested by Ann & Scott. ACTION: De to check her mother-in-laws availability.
  • Course on ‘permaculture architecture’ suggested by De Chantel. ACTION: Melanie to contact Joel Meadows to see if he would like to hold a workshop on this topic.
Other

  • Add to Excec agenda to clarify the number of workshops and meetings to be held in a year.
  • Social Day suggested by Scott. Eg meet at Lentil as Anything and watch Candice and her band play or Aagan for dinner or pizza day held at Maidstone community centre. ACTION: to be added to the web page – De to follow up.
  • Permaculture social gathering to be advertised in local papers. ACTION: Kate/Ann to follow up.
  • Olives at Pipemakers park to be pressed. Pressing Machine may be available from Grain & Grape. Bring your own containers, small clean jar. ACTION: Katerina to plan a day. Email: info@pow.org.au for info
Close meeting. Next meeting: Wed April 28th. 6pm. Maidstone Community Centre
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POW Meeting 24th February 2010 – Minutes

March 8th, 2010 | Author:

POW ordinary meeting

24th February 2010

6:00 p.m. – 8 p.m.

Location: Maidstone Community Centre, 21 Yardley St, Maidstone.

Introduction, Apologies and Welcome:

  • Present – Debbie, De Chantal, Scott, Nyree, Natalie, Angela (new), Katerina, Phillip
  • Apologies – Richard, Delia, Melanie
PcM related update (report back from PcM meeting – Richard’s email)

  • Richard not present and email not accessible.
  • ACTION: Kat forward email to people present for comment and post relevant matters on website.
  • Someone needs to go to next PcM meeting, but need to know when it is.
  • ACTION: Kat email PcM for details of nxt meeting
Strategic meeting – summary (Nyree and Kat)

  • Nyree gave summary of strategic meeting: Nyreee, DeChantal, Melanie, Debbie & Kat met with Jose (De’s husband), who facilitated a process to try and define POW and POW’s role, specifically how our social context (the West) defines who we are and what we do. At this stage the process is incomplete, but we plan to meet again. In the meantime, Nyree and Kat will write up a summary of the meeting so far
  • Kat mentioned that one thing that came up was how to get people involved in active roles, so that we can achieve more. Kat wants to make up a notice board that we can have at all workshops, permaplaygroups etc, explaining who we are, what our vision is and how people can get involved.
  • Roles we are looking for at the moment: fund raiser, events person
  • Angela asked how mailing list worked. Kat explained posting system. Deb mentioned that what we need is a mailing system. This is something to revisit at next exec meeting.
  • ACTION: Nyree and Kat write formal summary of strategic meeting.
  • ACTION: Kat make up noticeboard
  • Natalie mentioned that she came to see if anybody from POW could come to Gaudion reserve to give some expert advice on a community garden. Suggested that we sell our services to advise bodies on gardens and playgroups etc.
  • Scott and Debbie agreed to visit site to give quick sketch plan to take to council. If goes ahead, Natalie is welcome to come back to us for a blitz. Date set: Sunday 7th after preserving workshop.
Brimbank Festival

  • POW is not having a stall. We are not in a position to do so at the moment.
  • Apologies to Candice. We really appreciate her support of POW and hope to support her another time
Action Items from Exec Meeting:

  • MC newsletter article (nyree) – written, published and they’d like more. Nyree is also to write something for next PIE, but doesn’t know when it is due
  • ACTION: kat contact PcM re updates – when next PIE submission
  • Mailing list(Kat) – see above
Project proposal application update – Candice

  • Candice not present. Project proposal deferred to next meeting. Allocate time to really discuss process.
  • ACTION: put on website that we need a project officer
Membership Drive & Freebies offered

  • Deferred to next meeting as Mel not present
Getting more people active in projects and roles

  • See above
Maidstone update

  • Council will decide at next meeting on Tuesday 16th March. One of our supporters spoke to the mayor at Yarraville station, who said Sarah Carter is in favour of our proposal. Main concern of other councilors is that they will have to invest money in fixing up building. Kat plans to write to councilors pointing out that we do not need building at this stage. It just needs to be made safe ($10,000 by their own estimate). She will also remind them that at this stage we are simply asking for them to give us time to write a proper business plan and look at ways of raising money from sponsors
  • ACTION: Kat write to councilors
  • ACTION: everybody come to meeting on 16th and email councilors voicing support for project.
Pipemakers Park update

  • Kat met with Srebrenka Kunek, creative director of LMW, who informed her that at this stage, the horticulture subcommittee is not going ahead. However, they would still like some connection with POW
  • Kat mentioned possibility off blitz in return for rent of space
  • LMW is also in negotiations to revitalize railway stations in West, starting with Yarraville. This would involve cafes and stores on stations and growing food near tracks, which would be available for public to take. Left over produce could be preserved/dried etc and sold in shops on stations. At this stage, it is in planning and there is nothing to decide or do, but worth keeping abreast of.
Blitzes

  • 2 people have emailed who want blitzes – angela is one.
  • Angela will be april
  • Other person will be offered may.
  • Pipemakers blitz june in return for a night’s rent there and then we can see how it goes.
  • ACTION: Kat to talk to Srebrenka
  • Angela Chiew wants a winter blitz.
Permaplaygroup update

  • De wants to know if we are okay with her doing her master’s research on our group. All agreed.
  • 2 play groups happening. One is very structured (run by delia and nick at braybrook). Other is not structured at maidstone – run by de Chantal.
  • De and Scott organizing to film playgroup
  • Has proven good way of getting community space looked after. Adam Grubb is willing to help advertise in other suburbs.
Workshops

  • Workshops – going well. Budding one was unfortunate that trees weren’t big enough, but people enjoyed themselves.
  • ACTION: follow up with mel that preserving workshop
  • We need to organize a working bee at maidstone to cover rent here. A Sunday would be good.
  • Kat asked whether the work that the permaplaygroup does would be enough?
  • Follow this up at next meeting
Other

  • forum on here on Wednesday
  • diary date: 21st march 12-3 harmony day and feast. Need volunteers to serve iced teas.
  • Kat raised changing meeting time to 6:30. Scott suggested starting at 6 with half hour social event.
  • (After meeting via email, it was decided that meetings would start at 6pm, but the first hour would be a talk on a topic of interest. Admin items would then get done in the last 40 mins, with a strict time limit of 5 mins for each update)
  • Scott is setting up Maribyrnong community centre and looking for people to be part of it. Setting up nursery there.
Close meetingNext meeting: Wed March 31st. 6pm. Maidstone Community Centre
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Executive Meeting Minutes

January 29th, 2010 | Author:

AGENDA

POW Exec meeting 2

12th January 2010

7:00 p.m. – 9 p.m.

Attendees: Neesh (Facilitator), Mel, Richard, Deb, Scott, Candice, Kat

Apologies: Delia

Location: Sabroso 2 Gamon Street Seddon (Corner of Charles & Gamon Street, SEDDON)

PcM related activities Attending PcM general meeting on 5/2/10

Mel (or Nyree) to attend 1/3/10

PcM related activities.

Action: need dates from PcM then discuss roster at next exec meeting.

Action: Secretary to keep PcM advised of events and workshops

Action: Secretary to send general meeting minutes to PcM

Action: Nyree, Deb and Mel to provide POW update for bimonthly PIE.
POW Roles Agreement for the following roles. 2 people to do each role with swap over 6 months through:

Convenor – Mel (Jul 09 – Dec 09), Scott (Jan10 – Jun 10)

Secretary – Deb (Jul 09 – Dec 09), Kat (Jan10 – Jun10)

Treasurer – Kat (Jul 09 – Dec 09), Deb (Jan 10 – Jun 10)

Events Co-ordinator-need to advertise at events, on website etc for events co-ordinator

Fundraising – Treasurer’s role. Candice to help out with fundraising role.
Mailing list Kat: has had feedback that people don’t have the time to read the weekly digest email. Kat believes there’s a gap in advertising events. Wants the website to have a new subscriber list and monthly newsletter of events. Deb expressed uncertainty about whether she can develop this and has to the time to develop this. Deb expressed reservation about spending more of her free time developing the website. The group recognises that Deb is doing this free of charge and on her own time.

Action: Deb to investigate developing a new monthly newsletter of events.

Action: Kat to write up proposal of what should be done with a monthly mailout – events, projects, meetings. Present proposal at next meeting

Action: Kat/De to take on how to personalise a monthly mailout
POW logo General discussion around logos. Decision was to leave off making a decision until after the group facilitation

Nyree volunteered Willie to help design the logo.

Scott: that Permaculture is more than gardening, so the logo should reflect this.

Project structure Discussion about the Project Structure (attached document-at bottom).

Kat: we need to harness the energy of the group, and ensure that the projects are aligned with POW values. Kat believes that the group should vote on whether to approve a project.

Action: Candice to develop a project template

Scott: need to include Occ Health & Safety considerations, and estimated costs.

Mel: core values are on the PcM website. This should inform the project framework.

Kat: Projects should be in the monthly mailout

De: should we have a project officer so that the convenor doesn’t get swamped

Kat: projects shouldn’t have to provide weekly updates. It should be at the monthly meetings

Mel: prefers a weekly update for those projects that run over long time frame.

Outcome: Projects is a work in progress. Further discussions required. Agenda item for next meeting
Strategic Meeting Vision with Jose Sunday 7th February starting at 11am. At De place. Please bring a dessert.
Other Business Maidstone Public Hall Action meeting at Angela’s house on 20th January.

Maidstone Community garden – we can have free access provided we work for half an hour or so.

Maribyrnong Council newsletter – want to do an article on POW. Nyree will provide text. Due 22nd Jan.

Action: Nyree to provide text for Maribyrnong Council newsletter by 22/01/10

La Trobe Uni are doing a study on localized food supply – Mel & Deb to follow up (Scott to provide)

Permaplaygroup – De to develop a philosophy

Pipemakers Park – Kat asks for people to email her if interested in being on the Pipemakers Park Horticultural subcommittee

Permablitzes – Nyree followed up with everyone who signed up for a permablitz at Mel’s in September. All have dropped out.

Action: Kat to email people who signed up at the festivals as they were interested in having a permablitz

Action: Nyree/Deb to develop a process for Permablitzes, including a statement of work

De’s permablitz- in 8 weeks time. Scott/Mel/Deb designers.

Brimbank festival – invited to have a stall and do a presentation. On 13th March. Candice to work with Mel.

Action: Mel to forward Brimbank Festival email to group

Candice: explain permablitzes on website. Advertise in Brimbank newsletter, Maribrynong letter, local newspaper, gardening groups.
Next meeting Next Executive meeting 20th April Location TBA

Next general meeting 24th February at Maidstone Community garden
9:00 p.m. Close meeting

List of projects going at the moment – to be added onto the website so interested people can help/join in.

Project Leader
Maidstone Market Garden proposal Kat
Pipemakers Park Horticultural Subcommittee Kat
Permaplaygroup De Chantal,
POW Brochure/Newsletter development Deb, Mel
Permablitzes Nyree

Projects in development

Project Scoper
Transition Town initiative Deb

Projects

We want to encourage people to run with their own projects. We don’t want to burden people with too much, but we need to make sure that we aren’t crossing paths, or have people go off and do things in the name of POW but not tell anyone.

To keep the lines of communication open, the following steps must be taken to get the POW stamp of approval, and how to keep POW members informed.

  1. Write a paragraph about what the project is about and send it to the POW convenor. It should answer these 6 questions 9must be forwarded to PcM):

What is the objective of the project?

How will the objective be met?

What planning is required ie does PcM need to be told for public liability reasons etc?

How many people need to be on the project?

Are there any specialist needs ie carpenter required etc?

How long do you think it may take to complete?

Answering these questions hopefully helps you to quantify what it is you want to achieve, and also help uncover links or similarities with what other projects are doing.

  1. The POW convenor will approve the project within 24 hours, or if there are questions, those questions will be asked within 24 hours. But until you get approval, please don’t proceed. At that time, a post will be put on the website to tell everyone of your project. This will also automatically go out on weekly newsletter, allowing you to get more people to help you out if needed.
  2. On approval, you can go off and do you project. If your project is less than a day or 2, on completion, please send an email or contact the POW convenor to say you’ve completed your project. This will then be posted onto the website.
  3. If your project will run over a week or more, you must provide a weekly update to the POW convenor.
  4. If you’re project requires you to contact an organisation, including PcM, you must contact the POW convenor to get the okay to do this. The reason behind this is that you’re a POW representative, and we need to present an organised face to the world. Sometimes we can get too enthusiastic, trying to achieve too much in a short time, or we can be contacting an organisation that another POW person has already contacted.
Meeting Description Responsible Status
12/01/10 need dates from PcM then discuss roster at next exec meeting Secretary (Kat)
12/01/10 Secretary to keep PcM advised of events and workshops Secretary (Kat)
12/01/10 Secretary to send general meeting minutes to PcM Secretary (Kat)
12/01/10 Nyree, Deb and Mel to provide POW update for bimonthly PIE Nyree, Mel, Deb
12/01/10 Deb to investigate developing a new monthly newsletter of events Deb
12/01/10 Kat to write up proposal of what should be done with a monthly mailout – events, projects, meetings. Present proposal at next meeting Kat
12/01/10 Kat/De Chantal to take on how to personalise a monthly mailout Kat/De Chantal
12/01/10 Candice to develop a project template Candice
12/01/10 Projects is a work in progress. Further discussions required. Agenda item for next meeting Secretary (Kat)
12/01/10 Maribyrnong Council newsletter – want to do an article on POW. Nyree will provide text. Due 22nd Jan Nyree
12/01/10 Permaplaygroup – De to develop a philosophy or how this is different to a normal playgroup so that other playgroups can take up the idea De Chantal
12/01/10 Kat to email people who signed up at the festivals as they were interested in having a permablitz Kat
12/01/10 Nyree/Deb to develop a process for Permablitzes, including a statement of work Nyree/Deb
12/01/10 Mel to forward Brimbank Festival email to group Mel
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Minutes from POW 25/11/09

December 7th, 2009 | Author:

Minutes

POW meeting no. 8

25 November 2009

6:00 p.m. – 8:00 p.m.

Location: 9 Exhibition St West Footscray

Attendees: Richard, Kate, Mel, Deb, Scott, Shaun, John, Nyree, Delia, Kat, De Chantal, and the man from Friends of Stony Creek

Apologies: Monica

Introduction and Welcome

2 new people attended their first POW meeting. Welcome to Kate and the man from Friends of Stony Creek (sorry, but I didn’t note your name down)

What is POW? What are we about? Where are we going?

Lot of food for thought. Decision made to move the discussion to the next Executive meeting. In the meantime, everyone to read the POW Principles draft document as a way of starting to think about this.

Pipemakers Park (Kat)

Background – Living Museum of the West (LMW) Creative Director Srbrenka offered land and nursery lease deal to POW. Decision by Mel, Deb & Nyree (Kat doesn’t agree with the decision by accepts it) that POW wasn’t ready to take on the responsibility of the undertaking, with only 8 members, many of whom have young families. Instead, POW has accepted the kind offer by Srbrenka for POW members being invited to form a Horticultural Subcommittee. This subcommittee would advise LMW on horticultural aspects at Pipemakers park.

Scott suggested POW could assist with re-invigorating of the indigenous nursery at the site.

Agreed that other groups need to get involved at Pipemakers park

POW Picnic to be held at Pipemakers Park on 29th November starting 4pm. This is part of the memorybyrnong festival.  BYO food. Kat asked that

1. everyone tell as many people as possible to turn up,

2. a list should be available for people to sign up

3. an email must be sent out to all tell them of the event

John Shone  update on Pipemakers Park

Job agency service engaged to work at Pipemakers Park. Best case is 20 people start working early January. Worse case – 20 people start working in February.

Overall 200 places are available to blitz the park in 2010, working closely with POW horticultural subcommittee.

Also Highpoint owners have offered to fund activities at the park, to create a link. Previous LMW management didn’t respond. LMW is now looking at these offers.

All agreed there is unrealised potential at Pipemakers Park to bring community together.

Maidstone (Kat)

POW was alerted to the Maidstone Public Hall by a local resident. Maribyrnong City Council (MCC) asked for Expression Of Interest (EOI), Tender and for submissions opposing the sale. POW submitted an EOI for a market garden.

Kat contacted the council regarding an oral submission. As there was a misunderstanding about what POW’s submission was, Kat agreed to change the EOI to be a submission opposing the sale. Michael Clarke and Sarah Carter were present. One of the Maidstone resident, Natasha Mitchell also spoke.

Council makes the final decision and meeting on 16/2/10. MCC will invite POW to the meeting to hear the decision

Kat asked:

1. That as many people as possible turn up

2. An email must be sent out to all to tell them of the event

Nyree suggested an email campaign. Get as many people as possible to send an email opposing the sale.

Suggestion that a committee be formed to arrange a letter writing campaign – write to all councillors, CEO, online petitions

Maidstone Public Hall campaign meeting to be held 20/1/10 at Angela’s home. RSVP to Angela’s email address.

Executive meeting (Kat)

Next executive meeting is 16/12/09 @ Mel’s home starting at 7pm. Anyone is free to attend this meeting. Agenda so far

· What is POW? What are we about? Where are we going?

· What roles does POW need, and who can fill them (Fundraiser, Secretary etc)

· Using the Mailing list for a membership drive (NB Privacy issues re contacting former members. Need to add a clause onto membership form to opt in to receive communications after they’re no longer members)

· Logo

· POW structure – incorporated, co-op?

Possible slogan (Kat)

Permaculture Out West – emPOWering community

Kat suggests we use the slogan “emPOWering community”

Suggestion that the group have a discussion about it using the website comments.

Action: Deb to add post about the slogan

Fund raising projects

What can we do to raise money?

Suggestions where

Gold coin donations at workshops, stalls

Movie night out the back at Nyree’s

Plant propagation, packaging seeds and selling

Selling stainless steel drink bottles or cups with POW logo

Membership drive using the mailing list

John S has experience in grant scheme – willing to help the fundraising officer

Kate – Worm juice is a good money maker

Pot plants with POW logo

Other Business

List of upcoming events (action: Deb to add to website)

Date

Description

Location

Time

Convenor

Comments

21/12/2009

Summer Solstice Celebration

De Chantal’s
28 Fontein St West Footscray

5pm

De Chantal

Mexican theme – BYO food

16/01/2010

Fruit drying

Braybrook Community Centre

10am

Deb

21/02/2010

Budding Day

Braybrook Community Centre

10am

Richard

Might run for only an hour

27/03/2010

Bee Keeping course

TBA

Mel + the Bee keeping man

Mel to confirm time and location

24/04/2010

Seed saving

TBA

10am

Scott + Deb

16/05/2010

Pasta making

Maidstone Community Centre

10am

Mel + Mel’s mother in law

26/06/2010

Sour dough and cultures, beer making

Maidstone Community Centre

10am

Scott + Deb + Monica

25/07/2010

Cooking in a wood fire oven

Maidstone Community Centre

10am

Scott

22/08/2010

Yoghurt/Home cheese making

Braybrook Community Centre

10am

Scott + Deb

19/09/2010

Propagation and planting seeds

TBA

10am

Scott

Shaun & Kat – Trugo site update. Development of idea slowed a bit as Kat’s focus has been elsewhere. DSE decision on grants deferred to just before Christmas

MCC Sustainability newsletter – interested in doing a story on POW. Scott&Mel to follow up with MCC

De Chantal’s partner is a facilitator – suggestion that he help the group find its way at the next executive meeting

Scott – remember Big Backyard celebration from 12 noon to 4pm

Next Meeting

24/2/2010 – tentative location is Kat’s place. To be confirmed closer to the date

8:00 p.m.

Close meeting


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POW Meeting Minutes Oct 2009

November 6th, 2009 | Author:

POW MINUTES / 28th Nov 09

Apologies

Melanie, Delia, Katerina, Deb, Richard.

Present

Scott, De Chantal, Nyree, Chris, John, Angela.

Note: Chris, John and Angela are all new members!

Idea from Scott: When we get a community garden going, we should get boxes of seedlings that are ready to go, so that when Permablitzes occur in the West, we can provide or sell seedlings for those.

Discussion on the Maidstone site – dimensions of the site, general description of the site, etc. No real decisions made.

Nyree’s Permablitz:What is required? Wheelbarrows, shovels and chicken poo. It was agreed that Nyree would borrow a wheelbarrow and shovel from De, and was also more than welcome to clean De’s henhouse any time the mood took her.

De’s Permablitz: A date was set – Dec 5th.

Discussion on Pipemakers Park:
Three events are being held there – November 19th 2009 (wave your flag launch), November 29th (POW rally), Dec 6th (memorybyrnong festival of foods).

Fundraising Projects: We will be selling lemonade at the Braybrook Big Backyard.

Nyree is collecting stories: she has contacted people individually about their ‘innovations’, and will continue to build her database of stories for Subreka.

Permaculture Playgroup:

De is meeting Rebecca on the 6/11 to discuss the setting up of a Playgroup.

Scott has already spoken to Braybrook Community Centre – the Centre is happy to allow the Playgroup use of the Community Garden there. It has been tentatively suggested that the Playgroup initially focus on building up that Community Garden.

De will contact Tracey Oliver at the Centre, and see about transferring the Playgroup insurance of an ailing Centre group to the Permaculture Playgroup.

Discussion on Pipeworks site offer: general agreement that $15K is out of the question.

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Minutes from POW Meeting 30/9/09

October 8th, 2009 | Author:
Minutes
POW meeting no. 5
30 September 2009
6:00 p.m. – 8:00 p.m.
Attendees: Shaun, Angela, Scott, Kat, Janelle, Deb, Mel, De Chantel, Delia, Fiona
Apologies: Nyree, Neesh, Leah, Monica, Richard
Location: 7 Bellairs Avenue Seddon
6:00 p.m. – 6:05 p.m.
Introduction and Welcome
Janelle joined us for the first time. Welcome!
6:05 p.m. – 6.10 p.m.
Maidstone Tennis Club site Nina from Maidstone sent through an email alerting POW to the Maidstone Tennis Club Site. Site is up for sale. Inspection done by Mel, Scott, Kat, Nyree and Deb. Great potential as a market garden, something along the lines of Ceres. Meeting planned with Pam Morgan (Maribyrnong City Council) on Monday 5/10/09 at 9am to discuss what the next steps are. Fiona put forward the idea of suggesting to the council to delay any sell decision for 3 years.
6:15 p.m. – 6:30 p.m.
Hobsons Bay Local Sustainability Street – Eco Expo Local Sustainability Street coordinating a Hobsons bay Eco Expo on 21/11/09. Invited to attend as an exhibitor or presenter. Need volunteers for the stalls. General discussion that there’ll be more of these expo invites (already have Water expo 15/11/09 and Braybrook 29/11/09), so we need to get together a stall kit, roster list Big Backyard welcome other sustainability groups. Just contact them , no charge for the stall
Action: Information pamphlets on POW, membership forms
Action: Subcommittee to work on display i.e. What is permaculture, what is a permablitz, website details, posters – Kat, De Chantel and Angela are to be the subcommittee
Action: Angela to send through permablitz photos to Scott so they can be printed off
Action: Add Online Community Directory entry to Maribyrnong City Council website
Action: Mel to send roster around via email asking for volunteers
6:30 p.m. – 6:40 p.m.
Sustainable Living Festival
Invite for POW to the Sustainable Living Festival 6-21 February 2010. General discussion that maybe this is more for regional, state or national focus groups.
Action: contact PcM to see what they’re doing and pass POW information on to them
6:40 p.m. – 6.50 p.m.
Free Fundraising Workshop When: 22 October 2009, 5.30 opening with tea, coffee, biscuits 5.45 session commencing to 7.15pm Where: Functions Room at Maribyrnong City Council, Hyde Street Footscray
Action: Mel to send email to everyone about this workshop
Action: Add fundraising projects for discussion at the next meeting
6:50 p.m. – 7:00 p.m.
Maribyrnong Council invite for POW to attend Water & Energy Expo in November
Action: Roster
Action: subcommittee to come up with ideas for Flyer, Poster, Pics of Blitzes
Action: more printed Membership forms
7:00 p.m – 7:10 p.m.
Review Action Items
7:10 p.m. – 7:50 p.m.
Other Business
Action: Kat (Treasurer) to find out what is the tax deductibility status for donations to POW
Action: Mel to scan Permablitz article in local newspaper and send to Deb
De Chantel – Set up a Permaculture Playgroup. Best to find a nonfunctioning playgroup and take it over
Janelle – easy to join Playgroup Australia for $25
Scott – look into the Braybrook Community Centre playgroup
Action: Mel to send an email to De Chantel re finding out about the Braybrook Community playgroup
Discussion re group workshop activities. Ideas where Noodle making Yoghurt making Vine leaf preserving (Kat is going to do one)
Braybrook Community centre has a community kitchen and can be used for the workshops provided at least one person present has food training skills.
Scott can help with Sunday access to Maidstone Community Centre.
N.B. With group activities at private residences, just need to let Mel know with a few weeks notice so that PcM can notify the public liability insurer.
Action: Skillshare – Kat to send an email a skillshare
How can we raise public awareness of POW?
Kat – we should have regular movie nights
De Chantel – put up posters in Seddon
Janelle – tshirt stenciling with POW logo. Black and white screen printing is easiest
Action: Bring your designs for a POW logo to the next meeting
Old Trugo site – Shaun needs to get a business plan into council by end of October
Action: Kat to email business template to Shaun
Budding workshop – date set for 13/03/10.
Action: Scott to write up letter of support for Werribee Environmental Community Park, send through to Mel who will send it onto Werribee.
Website
Action: Set up for POW reminders, and subscribing online
For the future – POW weekly updates, quarterly movies
De Chantel – Kinglake Community Fast for 40 days, starting 1/11/09 to co-incide with Copenhagen talks
Shaun – Need pledges for Western Permaculture Centre to show that it’s a viable community project. Pledge things like time, supplies, tools, maintenance etc.
Action: Shaun to send out form to Mel who will send it out to the group.
Braybrook Community centre have a tool library. They’ll show you how to use the tool as well.
Kat has a Good Life Book club catalogue – have a look at the catalogue and tell Kat if you’d like to order a book.
Action: Think of an issue that POW can put some time into and raise money
Contact Scott if you’d know of someone with an African or Asian style garden and would like to be in the Open Gardens event.
Mel is happy.
7:50 p.m. – 7:55 p.m.
Date: 28/10/09
Location: 28 Fontein Street, West Footscray
8:00 p.m.
Close meeting

POW meeting no. 5 held 30 September 2009, 6:00 p.m. – 8:00 p.m.

Attendees: Shaun, Angela, Scott, Kat, Janelle, Deb, Mel, De Chantel, Delia, Fiona

Apologies: Nyree, Neesh, Leah, Monica, Richard

Location: 7 Bellairs Avenue Seddon

Introduction and Welcome

Janelle joined us for the first time. Welcome!

Maidstone Tennis Club site

Maidstone Tennis Club site Nina from Maidstone sent through an email alerting POW to the Maidstone Tennis Club Site. Site is up for sale. Inspection done by Mel, Scott, Kat, Nyree and Deb. Great potential as a market garden, something along the lines of Ceres. Meeting planned with Pam Morgan (Maribyrnong City Council) on Monday 5/10/09 at 9am to discuss what the next steps are. Fiona put forward the idea of suggesting to the council to delay any sell decision for 3 years.

Hobsons Bay Eco Expo

Hobsons Bay Local Sustainability Street – Eco Expo Local Sustainability Street coordinating a Hobsons bay Eco Expo on 21/11/09. Invited to attend as an exhibitor or presenter. Need volunteers for the stalls. General discussion that there’ll be more of these expo invites (already have Water expo 15/11/09 and Braybrook 29/11/09), so we need to get together a stall kit, roster list.

Big Backyard Festival welcome other sustainability groups. Just contact them , no charge for the stall

Action: Information pamphlets on POW, membership forms

Action: Subcommittee to work on display i.e. What is permaculture, what is a permablitz, website details, posters – Kat, De Chantel and Angela are to be the subcommittee

Action: Angela to send through permablitz photos to Scott so they can be printed off

Action: Add Online Community Directory entry to Maribyrnong City Council website

Action: Mel to send roster around via email asking for volunteers

Sustainable Living Festival

Invite for POW to the Sustainable Living Festival 6-21 February 2010. General discussion that maybe this is more for regional, state or national focus groups.

Action: contact PcM to see what they’re doing and pass POW information on to them

Maribyrnong City Council Free Fundraising Workshop

Free Fundraising Workshop When: 22 October 2009, 5.30 opening with tea, coffee, biscuits 5.45 session commencing to 7.15pm Where: Functions Room at Maribyrnong City Council, Hyde Street Footscray

Action: Mel to send email to everyone about this workshop

Action: Add fundraising projects for discussion at the next meeting

Water & Energy expo

Maribyrnong Council invite for POW to attend Water & Energy Expo in November

Action: Roster

Action: subcommittee to come up with ideas for Flyer, Poster, Pics of Blitzes

Action: more printed Membership forms

Other Business

Action: Kat (Treasurer) to find out what is the tax deductibility status for donations to POW

Action: Mel to scan Permablitz article in local newspaper and send to Deb

De Chantel – Set up a Permaculture Playgroup. Best to find a nonfunctioning playgroup and take it over

Janelle – easy to join Playgroup Australia for $25

Scott – look into the Braybrook Community Centre playgroup

Action: Mel to send an email to De Chantel re finding out about the Braybrook Community playgroup

Discussion re group workshop activities. Ideas where Noodle making Yoghurt making Vine leaf preserving (Kat is going to do one)

Braybrook Community centre has a community kitchen and can be used for the workshops provided at least one person present has food training skills.

Scott can help with Sunday access to Maidstone Community Centre.

N.B. With group activities at private residences, just need to let Mel know with a few weeks notice so that PcM can notify the public liability insurer.

Action: Skillshare – Kat to send an email a skillshare

How can we raise public awareness of POW?

Kat – we should have regular movie nights

De Chantel – put up posters in Seddon

Janelle – tshirt stenciling with POW logo. Black and white screen printing is easiest

Action: Bring your designs for a POW logo to the next meeting

Old Trugo site – Shaun needs to get a business plan into council by end of October

Action: Kat to email business template to Shaun

Budding workshop – date set for 13/03/10.

Action: Scott to write up letter of support for Werribee Environmental Community Park, send through to Mel who will send it onto Werribee.

Website

Action: Set up for POW reminders, and subscribing online

For the future – POW weekly updates, quarterly movies

De Chantel – Kinglake Community Fast for 40 days, starting 1/11/09 to co-incide with Copenhagen talks

Shaun – Need pledges for Western Permaculture Centre to show that it’s a viable community project. Pledge things like time, supplies, tools, maintenance etc.

Action: Shaun to send out form to Mel who will send it out to the group.

Braybrook Community centre have a tool library. They’ll show you how to use the tool as well.

Kat has a Good Life Book club catalogue – have a look at the catalogue and tell Kat if you’d like to order a book.

Action: Think of an issue that POW can put some time into and raise money

Contact Scott if you’d know of someone with an African or Asian style garden and would like to be in the Open Gardens event.

Next Meeting

Date: 28/10/09, 6:00 pm – 8:00 pm

Location: 28 Fontein Street, West Footscray

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Minutes from POW Meeting 2/9/09

September 22nd, 2009 | Author:

POW Minutes

 

Meeting Date & Location

 Wednesday 2 September 2009297 Ascot Vale Road Moonee Ponds

Attendees:

 Melanie, Scott, De Chantel, Debbie, Richard, Monica, Shaun and Neesh, Bryan, Marley, Leah, Mika,Angela

Apologies:

 Vivian

Convenor:

 Melanie Henkel

Minutes taken by:

 Debbie

Meeting opened

 6:00 pm

Meeting closed

 8.00pm

 

Agenda

 

  1. Introduction, apologies
  2. Permablitz – how do we proceed from here
  3. Mel’s Permablitz
  4. Maribyrnong Council invite for POW to attend Water & Energy Expo in November
  5. LETS system
  6. Review Action Items
  7. Other Business
  8. Next meeting location
  9. Close meeting

 

  DETAILS COMMENTS
Item 2 – Permablitzes Group permablitzes are going well. 3rd one this weekend at Mel’s.Agreed to treat permablitzes as a 2nd aim of the groupMel has spoken to Nyree, who has agreed to be the permablitz co-ordinator for POWAction: Separate email address to be set up (Deb)

Action: Mel to contact Adam re the use of permablitz name (Mel)

  
Item 3 – Mel’s Permablitz 30 people have indicated they’ll be coming along. Need to create a contact listNeed a card. Scott to print offStarts @ 11am

Leah will do make a dhal for lunch

The Mail is sending out a photographer and an article will be written up

Action: Put Monica’s permablitz photos on the website (Deb)

Action: Create a guest sign up sheet for Permablitzes (useful for insurance purposes as well). Neesh suggested a hardcover book to keep in which to keep all the names

  
Item 4 – Water & Energy Expo invite Viv/Scott are doing Big Day Out 15/11/09 @ Braybrook Community CentreUrban Harvest will be presentNeed to roster 2 people on at a timeBoth Braybrook and Water expo sites are windy. Need to bring along something to weigh down pamphlets

Need a notice board to pin posters to for the stand

Viv needs to be kept in the loop so she can talk on behalf of Maidstone

Action: Add Water & Energy Expo to next meeting agenda (Deb)

Action: Scott to get a notice board from Community Centre

  
Item 5 – LETS system Stands for Local Energy Trading SystemA type of barter systemNeed a treasurer to keep a record of transactionsNeed to agree on equivalent payment system

Can trade on the internet (see http://community-exchange.org)

Shaun – questions whether there is energy in the group to do this

Kat – need a list of future projects, like LETS

Bryan – how many hours would it take to administer

Group is in favour of LETS

Action: Monica to get a presentation package together and present to the group

Action: List of future projects

  
Item 6 – Action items Shaun – Presentation to council by Melbourne Sustainability group (MSG) for an Urban Sustainability Centre at the Trugo site. Shaun felt it was a mixed response and maybe wasn’t received very well.Scott felt that the council response was positiveCouncil wants a business plan, to be presented by early OctoberAction: Kat to provide a business plan template

MSG applied for the grant (Janet Rice submitted the application on their behalf).

Mel – Need an auspices ie Chris McCall Yarraville Community Centre

Mel – the group is supportive of the grant. Good idea for POW, for other food co-ops

Shaun – Cr Michael Clarke supports MSG bid for Trugo site in principle

Shaun – there is asbestos on the site

Kat – need to be clear about what we want

Action: Neesh, Shaun, Leah, Kat to convene separately to develop business plan

Carbon Reduction grant

Mel to contact Viv about this

Maribyrnong Council is going carbon neutral and there is gossip that they’re not selling any more council land so community gardens etc can be developed in readiness for peak oil

Media strategy – Deb to work on it

Neesh – suggest an announcement when next permablitz occurs

Action: Send an email out with announcement of next permablitz

Bank account

Needs to 2 signatures to take money out

Certificate of Incorporation needed

  
Item 7 – Other Business Neesh – need someone to help at peak seed time. Willing to pay for thisSuggestion – email, advertise at Permaculture Institute, websiteAction: Neesh to provide address and timeUrban Harvest on Saturday 5th September  
Item 8 – Next meeting 30/09/09 at Kat’s 7 Bellairs Avenue SeddonOctober meeting – at Luke’s in NewportAction: Google map of where everyone lives (Mel)Action: Decide when we’ll hold the Budding workshop  
Item 9 Meeting close  

 

Next Meeting:   Wednesday 30th September 6pm 2009

Venue: 7 Bellairs Avennue Seddon

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